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What’s the Difference Between Virtual Data Rooms and Google Drive?

Google Drive is one of the most sought after SaaS cloud storage solutions at the moment together with Dropbox, OneDrive and couple of other industry leaders. The variety of options may confuse corporate decision makers and it’s sometimes hard to pick the right solution for your needs. The situation becomes even more complicated when you look at all the possible security breaches that can happen when you use commercial cloud storage solution like Google Drive.

Because of the emphasis Virtual Data Rooms put on corporate security, they’re becoming a major player in the cloud computing game.

There are certain similarities that connect collaboration tools like Google Drive and Virtual Data Rooms, but there are lots of crucial differences as well.

This article will try to help you choosing the right cloud computing method for your business’s needs.

The Idea Behind Google Drive And Other Collaboration Tools

Online collaboration tools that use cloud computing, like Google Drive, are designed to increase efficiency and productivity within an organization.

Google Drive will speed up the decision making process through improved communication between teams or employees in your organization. There’s no doubt about it. But, at the same time they don’t offer complete protection to the end user.

That’s why Google Drive and similar collaboration tools aren’t the premiere choice when considering data security.

The Idea Behind Virtual Data Rooms

Virtual Data Rooms are based on the concept of maximum data security. They sometimes sacrifice on user experience, ease of use and functionality, but you can rest assured your sensitive data will always be secure.

There are constant improvements in the technology behind Virtual Data Rooms, so you can easily find one that has all the necessary features like drag and drop uploading and sharing authorization.

Basically, Virtual Data Room solutions are more secure form of Google Drive that’s constantly improving and at the same time offers increased control over your data and the way you share information across the platform.


The reason Google Drive exists in the first place, is because Google wanted to make file sharing easy for consumers.

The target has always been personal sharing customization.

The core of a Virtual Data Room is its security. Virtual Data Rooms secure your documents non stop, even after they have been shared by verifying, enforcing and tracking permissions.

At the heart of the matter, file sharing services are exactly that—tools that help share files.

Different Organization

Virtual Data Rooms are distinct projects created specifically for particular transactions that are time sensitive.

The point is that each particular data room is distinctly different from the virtually zero chance of any interaction or confusion between the two.

While Virtual Data Rooms provide this level of security on a project to project basis, Google Drive contains everything in one main folder, giving the customer a sea of all their data in one place.

If you are a user who wants to keep your private files online, use Google Drive.

If you are a business that needs to share valuable confidential information, use Virtual Data Rooms.

Great number of organizations found a way to optimize their use of both a data center and a cloud computing system by adding the most critical and essential data in a data center to increase security; and less confidential information on Google Drive to increase ease of use.

The biggest question you and your organization need to think about is:

How important is data security to us?

When you know this, you’ll know how much you need Google Drive in your life and how important are Virtual Data Rooms for the way you conduct business.